What Are The Importance of School Management Systems?

This article helps address the importance of school management system. Most schools have already incorporated a School Management System like SAFSMS to ease and perform their various tasks. The school management system reduces the functions of Administrators, teachers, staff, and others by providing a platform for them to monitor activities, generate reports, upload documents and much more.

Parents can also be carried along if that feature is integrated, this will ease the communication between parents and teacher.

If you are still searching for reasons why you need a School Management System, then look no further than the list below. If you already have one, then you should already be enjoying the following benefits:

1.Ease in Attendance Reporting:

Being able to take student’s attendance is usually a primary feature on most School Management Software. The software is able to provide a wide variety of reports on attendance by class, individual student, gender etc for the whole term. Some systems even send an SMS to a parent as soon as a child is marked absent, which would make them think twice about skipping school without reason. The use of pen and paper for attendance purposes is so old school.

2. Effective Communication:

The School Management Software should have a feature which helps parents, teachers and the school administrators stay connected. Bulk SMS, email or special notifications are used to send reminders about school activities before they happen, during or after as a way of thanking the parents for their participation. Such communications should be made possible through the software without any hassle.

3. Transportation Track:

A feature that enables the school administration to track the transport vehicle (school bus) is a massive plus to the school as they can monitor the routes of their transport vehicle. This feature would reduce the tension of parents about their child’s security and restore parent’s confidence in the school.

4. Better Exam Management:

Managing Examinations is one of the essential features and importance of school management systems, although not all schools like multiple option exams, they might prefer hands-on participation from their students. Whatever they decide, the platform should be made available and records generation made easy. If assessments are carried out outside the platform, results can be inputted and graded.  Moreover, records can be generated from the information provided. This information (result) can also be made available to the parents to access from anywhere at any time.

5. Easy Fee Payment:

The stress of standing on long bank queues to pay fees can be reduced to the barest minimum or completely overhauled. The School Management Software should provide a platform that allows parents to make fee payments online. This would be a more convenient method for the parents and to avoid late fees issues, the School management software should be able to send an SMS update about fees that have not been paid.

6. Admission Management:

Another Importance of School Management Systems is admission management which should help the school administration manage data and reduce the bunch of files and paper used. This feature allows data of every student to be stored and accessed at any time even after they have graduated from the school. The errors caused by human error or duplication would also be avoided.

7. Homework Management:

A platform where students can download, upload or submit an assignment or homework, notes & project work. The School Management Software should be made accessible to all parties that need to interact with it. Tasks should be customizable and allow integration of colors, pictures, videos, .and other attachments and made available to students as soon as it’s sent out. The software should ease the process for students who wish to refer to the old assignments or notes, for study or other purposes.

8. Staff Management:

A School Management Software should effectively and fluidly manage workers tasks and activities. It should ease the staff attendance process. At the end of the month, the software should be able to calculate the amount of salary of staff based on their attendance and send their wages based on the results, automatically. Moreover, payments could also be made with a single click directly to their bank account.

9. Parent Access:

The importance of School Management Systems can be seen in the ease parents interact with the school. The School Management Software should provide a platform to keep parents engaged and informed about their kid’s performance and activities as It will be difficult for parents to regularly visit the school in other to stay connected to their child’s academic achievement. This information should be made available on the software at any time, ranging from their performance to assignments or projects their kids are currently working on or have worked on, and attendance too. That way they can keep track of their child’s progress.

10. Inventory Management:

A School Management Software should allow librarians to keep track of books that are checked out or checked in, check what books are in stock, can buy books from vendors, and organize the books by author, genre, or title. The system should also allow the storekeeper to keep track of items taken from the store and generate a report based on the current stock any day, anytime. The system should also have a notification for depleting stock; flags should be raised based on the urgency.

The importance of School Management Systems can be seen on how it can help a school ease its processes if it has even a couple all these features. If you’re currently using one, then it should be able to provide if not all but most of the features listed above. If you aren’t satisfied with your current School Management Software or you don’t use any, then try a free demo of SAFSMS to get a full picture of how your school can be operating.

You can also learn the benefits here